Volunteer Safety Briefing and Directions to Site

Hey, Volunteers!

The air show is just a few days away and that means it's time for our Volunteer Safety Briefing! The meeting will be held this Wednesday, April 16th at 6:30PM in the chalet tent at the air show site. Please make every effort to attend this important safety meeting. If you absolutely cannot attend the meeting, please let us know. The gates to the show site will close at 6:30PM SHARP, so that our gate keepers can also attend the meeting, so PLEASE BE EARLY.

Directions to the Volunteer Entrance:
(from the south/southeast)- Travel northwest on I-74. Bear left onto I-474 towards Bartonville. Travel approximately six miles, crossing the Illinois River, and exit at Airport Road. Turn left onto Airport Road, staying in the right lane. Take an immediate right turn at Dirksen Parkway. Travel ~1/4 of a mile, and turn left at the caboose train car onto Johanssen Road. Continue ahead on Johanssen Road to the Volunteer/VIP entrance.

The chalet area is the tented area on the far west end of the show site. You will be able to park at or near the chalet area. When driving on the show site, please DRIVE SLOWLY. While we understand the temptation to drive fast because of the open area and long strips of tarmac, please DO NOT SPEED -- volunteers will be working on the site and may be walking across the runway.

Prairie Air Show 2008 Volunteer and Vendor Guidelines

These guidelines apply to all Prairie Air Show volunteers and vendor workers. All volunteers and vendor workers agree to abide by these guidelines as outlined by the Prairie Air Show staff. Failure to act in accordance with these guidelines may result in volunteer termination and disqualification from further volunteering opportunities with the Prairie Air Show.

1. All guests visiting the air show should always be treated with courtesy and respect. Patrons should be greeted in a welcoming tone by our air show volunteers and vendors. Vendors should also provide efficient service and a pleasant close. Vendors should be visible by guests at all times, regardless if the guest is or is not making a purchase from your designated booth.

2. Please maintain the Air Show Look by dressing appropriately. PAS volunteers should be wearing their PAS volunteer t-shirts at all times while volunteering. Other groups and organizations working the vending area may wear t-shirts with their printed logo, identifying their group or organization. PAS volunteers and vendor workers may wear their own long sleeve t-shirts or sweatshirts underneath their t-shirts. Such clothing may not contain any advertising or references to drugs, alcohol, or any other vulgarity or profanity. Comfortable shoes are recommended. Open-toed footwear is not allowed. Do not wear excessive jewelry. Hats and visors are allowed as long as they do not contain any references to drugs, alcohol, or any other vulgarity or profanity. Sunscreen is also recommended.

3. Absolutely NO SMOKING OR DRINKING ALCOHOLIC BEVERAGES while volunteering or working the vending area. Smoking is NOT ALLOWED at any time during the air show.

4. Absolutely NO USE OF CELL PHONES WHILE VOLUNTEERING OR WORKING. This includes Bluetooth, text messaging, picture messaging, push-to-talk phones, and any other personal telephone conversations. Exceptions include group and organization contacts, who have previously provided their cell number to the Prairie Air Show Volunteer Coordinator. PAS volunteers have access to a radio in which they can contact the Volunteer Coordinator and the Assistant Volunteer Coordinator.

5. Under NO circumstances are you allowed to leave your designated volunteering area without notification and/or permission from a supervisor. Should you need to leave your area due to an illness or other emergency, please contact your supervisor immediately. DO NOT leave your assigned work area unattended at any time while there are supplies and money at the location.

6. All products are accounted for and must balance to cash receipts. This includes vendor areas and ticketing areas. Vendor workers must pay for food and beverages using cash or an approved coupon – NO EXCEPTIONS.

7. Should you encounter a problem while volunteering or working during the event, please contact your supervisor or group/organization leader for further assistance.

8. HAVE FUN!!